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Clock In & Clock Out with Photo Verification

Guide to clocking in and out (absen) in the SEKAR app with photo and GPS verification.

Why is Clock-In Important?​

Clock-in records:

  • Clock-In Time: When you start work
  • Clock-Out Time: When you finish work
  • GPS Location: Where you are when clocking in
  • Verification Photo: Proof you are actually at the location

All this data will be displayed in reports and supervisor dashboards.

Requirements for Clock-In​

warning

Before clocking in, ensure:

  1. GPS Active — Your device must capture GPS signal
  2. Camera Working — To take verification photo
  3. Internet Connection — WiFi or mobile data active
  4. Correct Location — You must be within ±100m radius of your assigned work area

Clock-In Steps​

1. Open Clock-In Screen​

Method 1 - From Home:

  • Open the Home tab
  • Tap the large "CLOCK IN" or "Absen Masuk" button

Method 2 - From Menu:

  • Open the Menu tab (☰)
  • Tap "Attendance" → "Clock In" or directly tap "CLOCK IN"

2. Check Shift Information​

The screen will display:

┌─────────────────────────────┐
│   ATTENDANCE INFORMATION   │
├─────────────────────────────┤
│ Current Time               │
│   Monday, June 24, 2026    │
│   07:15                    │
│                            │
│ Shift Schedule             │
│   Shift 1: 06:00 - 14:00   │
│                            │
│ Assigned Area              │
│   Taman Bungkul            │
│                            │
│ GPS Coordinates            │
│   -7.295479, 112.762227    │
│   Radius: 100m             │
│                            │
│ [TAKE SELFIE]              │
└─────────────────────────────┘

Check:

  • ✅ Shift has started (you're not early)
  • ✅ You are in your assigned work area
  • ✅ GPS coordinates show the correct location
note

Lateness Status: If you clock in later than your shift start time, a red "Late" badge will appear.

3. Take Selfie Photo​

Clock-in screen

The clock-in screen showing shift information.

  1. Tap the "TAKE SELFIE" button
  2. Allow camera access if prompted
  3. Take a photo of yourself (face clear and visible)
  4. Check the photo — if unsatisfied, take another
  5. Tap "Use This Photo" to approve
tip

Best Photo Tips:

  • Good lighting (daytime, avoid direct sun glare)
  • Face clear and visible
  • Background can be work area or anywhere
  • Relaxed pose, not awkward

Photo verification screen

The photo verification step during clock-in.

4. Confirm & Submit​

  1. Check once more:
    • Photo is correct
    • Time is accurate
    • Location is correct
  2. Tap "CONFIRM CLOCK IN" or "CLOCK IN"
  3. Wait for system to process (usually 2-3 seconds)

5. Success!​

You will see a notification:

✓ Clock In Successful
  Time: 07:15
  Location: Taman Bungkul

Return to Home to see your clock-in time recorded.

Clock-Out Steps​

Clock-Out Process Similar to Clock-In​

  1. Open Clock-Out Screen

    • Home Tab → Tap "CLOCK OUT"
    • Or Menu → Attendance → "CLOCK OUT"

  2. Check Information

    • Make sure you're still in your work area
    • Clock-out time is appropriate (minimum work hours met)

  3. Take Selfie Again

    • Verification photo before leaving
    • Same process as clock-in

  4. Confirm Clock-Out

    • Click "CONFIRM CLOCK OUT" or "CLOCK OUT"
    • Wait for process to complete

  5. Done!

    • You have clocked out
    • Work hours recorded in system
warning

Important Note:

  • If you clock out before normal work hours, it will be recorded as "Early Departure" (affects performance evaluation)
  • Make sure your supervisor has approved early departure if needed

Lateness (Late Arrival)​

What is Late?​

You are considered Late if you clock in later than your scheduled shift start time.

Example:

  • Shift 1 Schedule: 06:00 - 14:00
  • You clock in at: 06:45
  • Status: LATE (45 minutes late)

Lateness Indicators​

Status will be displayed in red (🔴 LATE) in:

  • Attendance card on Home
  • Clock-In screen
  • Attendance report

Does Lateness Matter?​

Yes, lateness will:

  • ✓ Be recorded in system
  • ✓ Be visible in supervisor reports
  • ✓ Affect performance evaluation

How to Explain Lateness?​

Contact your supervisor/korlap to explain your reason for being late. They can:

  • Record the reason in system
  • Approve or reject the lateness
  • Provide recommendation

Offline Mode (No Internet)​

Clock-In While Offline​

If internet connection drops:

  1. You can still clock in (photo will save locally)
  2. System will try to upload when connection returns
  3. Status will show 🟡 SYNCING
warning

Make sure connection returns within 24 hours so data uploads correctly.

How to Sync Data​

If offline data hasn't uploaded:

  1. Ensure internet connection is active
  2. Open SEKAR app
  3. Wait for "Sync Complete" notification
  4. Or open Menu → Profile → Diagnostics to check status

Clock-In Troubleshooting​

"GPS Not Accurate / Outside Radius"​

Issue: Error message "Your location is outside assigned area"

Possible Causes:

  • GPS not locked (signal too weak)
  • Actually outside the 100m radius

Solution:

  1. Wait 1-2 minutes for GPS to improve
  2. Make sure you're physically at the work location
  3. Try moving a few meters closer to area center
  4. If still fails, contact supervisor
note

System will not block clock-in, but GPS data will be recorded and supervisor will see it in monitoring.

"Cannot Take Photo"​

Issue: App cannot access camera

Solution:

  1. Check camera permissions in Settings > App Permissions
  2. Make sure "Camera" permission for SEKAR is enabled
  3. Restart app
  4. If still fails, contact IT/admin

"Clock-In Failed to Upload"​

Issue: "Failed to send data, check internet connection"

Solution:

  1. Check WiFi or mobile data connection
  2. Wait a moment and try again
  3. If offline, data will upload when connection returns
  4. Contact admin if continues to fail

"Already Clocked In But Not Showing on Home"​

Solution:

  1. Close app completely (swipe up or use recent apps)
  2. Open app again
  3. Open Home tab
  4. Data will refresh
  5. If still not showing, contact admin

Clock-In Tips & Tricks​

tip

1. Clock In On Time — Arrive 5-10 minutes early before shift to avoid being late.

2. Clear Photo — Take photo with clear face, not blurry or silhouette.

3. Monitor GPS — If working in different areas, make sure you're at your assigned location when clocking in.

4. Regular Sync — If frequently offline, make sure app syncs every end of day.

Need more help? See FAQ & Help or contact your supervisor.