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How to Create Work Reports & Activities

Photo verification illustration

Complete guide to creating and submitting work reports with photos and videos.

What is a Work Report?​

Work Report (Activity) is documentation of your work containing:

  • Activity Description — What you did
  • Activity Type — Category of work (cleaning, maintenance, etc)
  • Photo/Video — Visual proof of work
  • Work Location — Area where work was done
  • Time — When work was done

This report will be viewed and validated by supervisor/korlap for performance evaluation.

Steps to Create Report​

1. Open Activities Page​

Method 1 - From Menu:

  • Tap Menu tab (☰)
  • Tap "Activities"

Method 2 - From Home:

  • Tap Home tab
  • Scroll down
  • Tap "+ Report Activity" or "Create Report"

2. Activity Report Form​

You will see a form with several fields:

┌──────────────────────────────────┐
│   ACTIVITY REPORT FORM          │
├──────────────────────────────────┤
│ Activity Type *                 │
│ [Select: Cleaning ▼]            │
│                                 │
│ Description *                  │
│ [Describe the work done...]     │
│                                 │
│ Location *                      │
│ [Location: Taman Bungkul ✓]     │
│                                 │
│ Activity Photo *                │
│ [+ TAKE PHOTO]                  │
│ [+ TAKE VIDEO]                  │
│                                 │
│ [SAVE DRAFT]  [SUBMIT]          │
└──────────────────────────────────┘

3. Select Activity Type​

  1. Tap the "Activity Type" dropdown

  2. Select a category:

    • Cleaning
    • Maintenance
    • Repair
    • Planting
    • Other

  3. Activity type will appear in field

note

Activity type must be selected to categorize your report.

4. Fill in Work Description​

  1. Tap the "Description" field
  2. Type a description of work you did:

Example of Good Description:

  • "Cleaned Taman Bungkul area from plastic trash and dry leaves. Swept around playground and recreation area."
  • "Trimmed tree branches sweeping over sidewalk in front of Taman Bungkul fence. Collected trimmings and took to waste collection point."

Don't:

  • Too short ("Just worked")
  • Too generic ("Did the task")
  • No detail ("Whatever")
  1. Minimum 20 characters for description

5. Check Location​

Location will auto-fill from your assigned work area:

  • Area: Taman Bungkul
  • Coordinates: -7.295479, 112.762227
warning

Location is fixed, cannot be changed — matches your assigned area when you clocked in. If working in different area, contact supervisor.

6. Take Photo Evidence​

Work report screen

The activity report creation screen.

System requires minimum 1 photo or video for work proof:

How to Take Photo:

  1. Tap "+ TAKE PHOTO"

  2. Allow camera access

  3. Take photo of your work:

    • Photo of area before work
    • Photo of area after work
    • Photo of work results clearly

  4. After photo, you can:

    • ✓ Use — Save this photo
    • ✗ Retry — Take another photo
    • 🔄 Edit — Crop or resize

  5. Photo appears in preview

How to Take Video:

  1. Tap "+ TAKE VIDEO" (if available)
  2. Allow camera access
  3. Record video of work (max 2-3 minutes)
  4. After done, tap stop
  5. Preview video and tap ✓ to save
tip

Best Photo & Video Tips:

  • Before & After: Take photos of area before and after work
  • Good Lighting: Daytime better than night
  • Clear & Bright: Avoid blur or darkness
  • Show Context: Display work area and results
  • Video: Make short video (1-2 min) showing activity

7. Add More Photos/Videos (Optional)​

You can add up to 5-10 photos/videos:

  1. After first photo is saved, tap "+ TAKE PHOTO AGAIN"
  2. Repeat for next photo
  3. Photos display as gallery

Save & Submit Report​

Option 1: Save as Draft​

  1. Fill all required fields
  2. Tap "SAVE DRAFT"
  3. Report will save on your device
  4. You can edit and submit later

When to Use Draft?

  • Work not finished yet
  • Want to add photos/videos later
  • Not sure about report now

Option 2: Submit Report​

  1. Make sure all fields filled:

    • ✓ Activity Type
    • ✓ Description
    • ✓ Minimum 1 Photo/Video

  2. Tap "SUBMIT" or "SUBMIT"

  3. System will:

    • Upload photos/videos to server
    • Record time and location
    • Send notification to supervisor

  4. You'll see message:

    ✓ Report Submitted
      ID: LAP-20260624-001
      Status: Awaiting Validation

  5. Report sent to supervisor for validation

warning

After Submitting, report cannot be edited. Make sure everything correct before submit.

Report Status​

After submitting, status changes based on validation process:

StatusMeaningAction
📝 DraftNot submitted, can still editEdit or Submit
⏳ Awaiting ValidationSubmitted, supervisor reviewingWait for supervisor check
✅ ApprovedSupervisor approved reportDone
❌ RejectedSupervisor rejected with reasonMake new report
📝 RevisionNeeds correction per notesEdit per feedback

View Report Status​

  1. Open Menu → Activities
  2. See list of your reports
  3. Status shown for each item

Editing Draft Report​

How to Edit Draft​

If report still in Draft status:

  1. Open Menu → Activities
  2. Find report with "Draft" status
  3. Tap report to open
  4. Tap "Edit" or edit icon
  5. Change fields you want
  6. Tap "Save" or "Submit"

Already Submitted Reports​

If report already submitted (cannot edit directly):

  • Wait for feedback from supervisor
  • If rejected, you can make new report
  • If revision needed, check supervisor notes and make new report with improvements

Offline Mode​

Creating Report While Offline​

You can still make reports while offline:

  1. Take photo (saves locally)
  2. Fill description
  3. Tap "SAVE DRAFT"
  4. Report saves on device

Submitting Report While Offline​

Reports cannot submit directly while offline. After connection returns:

  1. Open draft report
  2. Tap "SUBMIT"
  3. System tries to upload
  4. Status changes to "Awaiting Validation"
warning

Make sure connection stable when submitting report so photos upload properly.

Report Troubleshooting​

"Photo Too Large / Cannot Upload"​

Solution:

  • App auto-compresses photos
  • If still fails, try taking again with lower resolution
  • Reduce number of photos (make 2 reports if needed)

"Report Rejected by Supervisor"​

What to Do:

  1. Check rejection reason in supervisor notes
  2. Make new report with improvements:
    • More detailed description
    • Clearer photos
    • Follow supervisor feedback
  3. Submit new report

"Status Still 'Awaiting Validation' After 1 Day"​

Possible:

  • Supervisor hasn't checked report yet
  • Technical issue

Solution:

  • Contact supervisor to check status
  • If needed, make additional report for today

"Cannot Add Photo (Button Disabled)"​

Causes:

  • Reached maximum photo limit (usually 10)
  • Report already submitted (cannot edit)

Solution:

  • If photo limit, make new report for additional photos
  • If submitted, wait for supervisor feedback

Tips for Good Reports​

tip

1. Detailed Description

  • Say what you did, how, and results
  • Example: "Cleaned recreation area from trash and dry leaves. Swept all areas, washed playground equipment with clean water."

2. Quality Photos

  • Take minimum 2 photos: before and after
  • Good light, clear object, not blurry
  • Include surrounding area so supervisor knows location

3. Match Activity Type

  • Pick type matching your work
  • Don't be careless

4. Timely

  • Make report same day work was done
  • Don't pile up reports multiple times

5. Honest & Accurate

  • Report what you actually did
  • Don't fake photos or description

Need help? See FAQ & Help or contact your supervisor.