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Reports and Rayon Performance Analytics

Guide for Rayon Head to view performance reports and analytics for your rayon.

What is Rayon Head Dashboard?​

Rayon Head Dashboard displays:

  • Performance Summary — Attendance, productivity, quality overview
  • Detailed Reports — Per worker, per area, per period
  • Analytics Graphics — Performance trends, target vs actual comparison
  • Data Export — For official reports to management

Opening Dashboard​

  1. Log in to web dashboard with your Rayon Head account
  2. You'll see the dashboard home with summary cards

Rayon Performance Summary​

SEKAR web reports dashboard

The performance reports and metrics overview.

Main Cards​

┌─────────────────────────────────────┐
│ RAYON PERFORMANCE TODAY             │
├─────────────────────────────────────┤
│                                     │
│ Attendance          │ Report Quality│
│ ████████░░ 85%     │ ████░░░░░░ 72%
│ 17/20 present      │ Good quality reports
│                                     │
│ Overtime Today     │ Activity Target
│ ██░░░░░░░░ 20%    │ ████████░░ 82%
│ 4 people overtime  │ 82/100 areas
│                                     │
└─────────────────────────────────────┘

Main Metrics Displayed​

MetricMeaningTarget
Attendance% of workers present that day100%
Timeliness% of on-time attendance (not late)>90%
Report Quality% of approved reports (not rejected)>80%
Activity Target% of areas completed vs target>85%
ProductivityAverage reports per worker per dayMin 3 reports

Monthly Report​

Opening Monthly Report​

  1. On dashboard, find "Reports" or "Reports" section
  2. Tap "Monthly Report"
  3. Select month to view

Report Content​

RAYON PERFORMANCE REPORT - JUNE 2026

SUMMARY
Total Workers: 20
Total Work Days: 22
Total Work Hours: 440 hours
Total Reports: 485

ATTENDANCE
Present: 85% (average 17 people per day)
Late: 12% (average 2 people per day)
Absent Without Notice: 3% (average 0.5 people per day)

WORK QUALITY
Reports Approved: 82% (397 reports)
Reports Rejected: 8% (39 reports)
Reports Need Revision: 10% (49 reports)

AREA COVERAGE
Taman Bungkul Area: 90% coverage
Parking Area: 75% coverage
Playground Area: 88% coverage

TOP WORKERS
1. Ahmad Rizki - 95% attendance, 25 reports, 92% approved
2. Budi Santoso - 90% attendance, 22 reports, 86% approved
3. Citra Dewi - 88% attendance, 20 reports, 85% approved

WORKERS NEEDING IMPROVEMENT
1. Doni Hartono - 70% attendance, 30% reports rejected
2. Eka Putri - 75% attendance, 25% reports rejected

Trend Analytics​

SEKAR web analytics charts

The analytics and trend visualization dashboard.

Graphics & Visualization​

Dashboard displays charts for trend analysis:

1. Attendance Trend (Monthly)

  • Attendance trend line per week
  • Identify patterns (ex: always low on Friday)

2. Report Quality (Trend)

  • Percentage of approved vs rejected reports
  • Quality trend up/down

3. Productivity (Activities per Worker)

  • Average reports per worker per week
  • Worker productivity comparison

4. Area Coverage (Heat Map)

  • Map with colors showing coverage intensity per area
  • Identify frequently/rarely worked areas

Exporting Reports​

How to Export Reports​

  1. On report page, look for "Export" or "Download" button
  2. Choose format:
    • PDF — For printing and formal reports
    • Excel — For further analysis
  3. Select period (week/month/custom date range)
  4. Tap "Download" or "Generate"
  5. File will be saved to your device

Using Export for Management Reports​

Export data can be used for:

  • Report to Top Management — Share rayon performance summary
  • Worker Evaluation — Base for annual performance assessment
  • Planning — Analyze trends for improvement planning
  • Communication — Share with team for transparency

Filters & Customization​

Filter Reports​

You can filter reports by:

  • Period — Day, week, month, custom range
  • Worker — Individual worker report
  • Area — Performance per area
  • Activity Type — Per work category (cleaning, maintenance, etc)

Custom Report​

Some dashboards allow you to create custom report:

  1. Choose Metrics — Which metrics to display
  2. Choose Period — Date range
  3. Choose Dimension — Per area, per worker, per type
  4. Generate — System generates custom report

Benchmarking & Target​

KPI (Key Performance Indicator)​

Dashboard shows your rayon KPI vs target/standard:

RAYON PUSAT KPI VS TARGET

                      Actual    Target    Status
Attendance            85%       95%       ❌ Below
Timeliness            78%       90%       ❌ Below
Report Quality        82%       85%       ✓ Close
Activity Target       82%       90%       ❌ Below
Overtime/Month        32 hours  50 hours  ✓ Good

Analyzing Deviation​

If actual is far from target:

  1. Check detailed report to identify issue
  2. Look at trend — is it consistent or occasional?
  3. Analyze root cause — specific issue, workload, or skill?
  4. Plan improvement — action plan to reach target

Communicating Report Results​

Feedback to Team​

After report is done:

  1. Share with Team — Transparency is key
  2. Highlight Achievements — Appreciate positive results
  3. Identify Issues — Discuss improvement areas
  4. Plan Improvement — Create action plan together
  5. Follow-up — Check if improvement strategy works

Report to Management​

Report also needs to be shared with Top Management:

  1. Simplify — Make summary for leadership (1-2 pages)
  2. Focus on Business — Not technical details, but impact
  3. Identify Issues — What needs management attention
  4. Recommend — What needs support/resources from above

Troubleshooting Dashboard​

"Report Data Not Updating"​

Solution:

  1. Refresh page (F5 or pull-to-refresh)
  2. Log out and login again
  3. Check internet connection
  4. Contact admin if still not updating

"Can't Export Report"​

Solution:

  1. Make sure you have export permission (Rayon Head, Top Management)
  2. Check internet connection is stable
  3. Choose period not too large (ex: 1 month instead of 1 year)
  4. Contact admin if still fails

"Metrics Don't Make Sense"​

Solution:

  1. Check if there are pending reports not validated (status pending)
  2. View detailed reports to verify
  3. Contact Korlap if any data seems wrong

Tips for Using Dashboard​

tip

1. Check Regularly

  • View dashboard at least 2x per week
  • Monitor KPI and trends
  • Identify issues early

2. Deep Dive to Details

  • If KPI drops, check detailed report
  • Look per worker to identify problem
  • Don't just look at aggregate numbers

3. Share Transparently

  • Share reports with team
  • Discuss trends and challenges
  • Plan improvement together

4. Take Action

  • Don't just report, take action
  • If issue found, create improvement plan
  • Follow-up progress on improvement

5. Benchmark

  • Compare with other rayons (if possible)
  • Look at best practices from high performers
  • Apply improvement ideas to your rayon

Need report help? See FAQ & Help or contact your system admin.