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Validating Work Reports From Team

Reports illustration

Guide for Korlap to review and validate work reports from satgas/linmas.

What is Report Validation?​

As Korlap, you must review and validate all work reports from your team:

  • Review Description — Is work matching description?
  • Review Photos — Are there visual proofs?
  • Review Quality — Is work quality good?
  • Approve or Reject — Approve report or request revision

Opening Report List​

Method 1: From Menu​

  1. Open Menu tab (☰)
  2. Tap "Validate Reports" or "Reports Awaiting Validation"

Method 2: From Dashboard​

  1. Open web dashboard
  2. Look for "Reports" or "Validate Activities" menu
  3. Filter: "Status: Awaiting Validation"

Report List View​

List of Reports Awaiting Validation​

┌──────────────────────────────────────┐
│ REPORTS AWAITING VALIDATION (12)    │
├──────────────────────────────────────┤
│                                      │
│ 1. Clean Front Gate Area             │
│    Worker: Ahmad Rizki (Satgas)      │
│    Date: 24 June 2026, 07:15         │
│    Duration: 45 minutes              │
│    Status: ⏳ Awaiting Validation    │
│    [VIEW DETAILS]                    │
│                                      │
│ 2. Repair Parking Area Light         │
│    Worker: Budi Santoso (Satgas)     │
│    Date: 24 June 2026, 09:30         │
│    Duration: 1 hour 20 minutes       │
│    Status: ⏳ Awaiting Validation    │
│    [VIEW DETAILS]                    │
│                                      │
│ 3. Pot Plant Maintenance             │
│    Worker: Citra Dewi (Linmas)       │
│    Date: 24 June 2026, 14:00         │
│    Duration: 30 minutes              │
│    Status: ⏳ Awaiting Validation    │
│    [VIEW DETAILS]                    │
│                                      │
└──────────────────────────────────────┘

Sorting & Filter​

  • Filter Status — Awaiting Validation, Approved, Rejected
  • Filter Worker — Reports from specific person
  • Sort Date — Newest or Oldest
  • Sort Urgent — Unvalidated for long at top

Viewing Report Details​

Tap Report to View Details​

  1. From list, tap "[VIEW DETAILS]" or tap report row
  2. Report details page will open

Report Details Page​

┌──────────────────────────────────────┐
│ ACTIVITY REPORT DETAILS             │
├──────────────────────────────────────┤
│                                      │
│ WORKER                               │
│ Ahmad Rizki - Satgas                 │
│ Rayon: Pusat                         │
│                                      │
│ ACTIVITY                             │
│ Clean Front Gate Area                │
│                                      │
│ DESCRIPTION                          │
│ "Cleaned the front gate area of      │
│ plastic trash and dry leaves. Used   │
│ broom and dustpan. Trash collected   │
│ in provided basket. Area is now      │
│ clean and ready for visitors."       │
│                                      │
│ LOCATION                             │
│ Taman Bungkul                        │
│ Coordinates: -7.295479, 112.762227  │
│                                      │
│ TIME                                 │
│ Created: 24 June 2026, 07:15         │
│ Duration: 45 minutes                 │
│                                      │
│ PHOTOS & EVIDENCE                    │
│ [Photo 1] [Photo 2] [Photo 3]        │
│                                      │
│ [VIEW LARGER PHOTO]                  │
│                                      │
│ REPORT FROM TASK                     │
│ Task: "Clean Front Area"             │
│ Created by: Korlap Ahmad (You)       │
│                                      │
│ STATUS: ⏳ Awaiting Validation       │
│                                      │
│ YOUR NOTES                           │
│ [Write notes for worker...]          │
│                                      │
│ [APPROVE]  [REJECT]  [REQUEST REVISION]
│                                      │
└──────────────────────────────────────┘

Validation Checklist​

Points to Check​

When validating a report, review:

1. Work Description​

  • Description clear and detailed
  • Description matches assigned task
  • Work method explained
  • Final result explained

Good Description Example:

"Cleaned the front gate area of plastic 
trash and dry leaves. Used soft broom and 
dustpan. Trash placed in provided basket. 
Area is now clean, neat, and ready for 
visitors."

Poor Description Example:

"Cleaned the gate area"

2. Photos & Evidence​

  • At least 1 photo (usually 2-3 photos ideal)
  • Photos clear, bright, not blurry
  • Photos show work results (before & after ideal)
  • Photos aren't fake/forced

Good Photos:

  • Show area before & after work
  • Good lighting, objects clearly visible
  • Context visible (not just small details)

Poor Photos:

  • Blurry, dark, or irrelevant
  • Don't show work done
  • Random shots

3. Location & Time​

  • Location matches assigned area
  • Time is reasonable (not midnight if morning shift)
  • Duration reasonable for work

4. Task Connection​

  • Report linked with correct task (if any)
  • Report results match task description

Validation Actions​

Option 1: APPROVE​

If report is complete, clear, and good quality:

  1. Read report details
  2. View all photos
  3. Tap "[APPROVE]" or "Approve" button
  4. System will ask for confirmation: 
    Approve this report?
    [Yes, Approve]  [Cancel]
  5. Report status becomes "Approved"
  6. Report goes into records for evaluation

Option 2: REJECT​

If report doesn't meet standards:

  1. Tap "[REJECT]" or "Reject" button
  2. System asks for rejection reason: 
    Rejection reason? *
    [ ] Description not detailed
    [ ] Photo not clear/not relevant
    [ ] Doesn't match task
    [ ] Work quality poor
    [ ] Other: [Explain...]
  3. Choose reason and/or write description
  4. Tap "Send"
  5. Worker gets notification with rejection reason

After Rejection:

  • Worker must create new report with improvements
  • Worker can discuss with you for clarification

Option 3: REQUEST REVISION​

If report is almost good, but needs small improvements:

  1. Tap "[REQUEST REVISION]" or "Request Changes" button
  2. Write specific changes needed: 
    Notes/Revision Requested:
    "Report is good, but photo 2 is still a bit blurry. 
    Can you retake photo in the cleaned area? 
    Thank you."
  3. Tap "Send"
  4. Worker gets notification and is asked to revise
  5. After worker uploads revision, you review again

Writing Notes & Feedback​

Write Notes During Validation​

In the "Your Notes" field, write feedback for worker:

Positive Feedback Example:

"Great report! Work looks quality, area 
clean and neat. Photos clearly show work 
results. Keep it up!"

Constructive Feedback Example:

"Work is good, but description could be 
more detailed. Mention tools used and time 
spent. Great photos, keep going!"

Don't write:

"Poor"
"Not good"
"Try again"

Tips for Writing Feedback​

  • Specific — Mention what's good/missing
  • Constructive — Guide toward improvement
  • Positive — Appreciate effort, guide improvement
  • Action — Write what needs improvement

Validation Dashboard​

Validation Overview​

On the validation/dashboard page, you can see:

VALIDATION STATISTICS

Total Reports: 45
Approved: 35 (78%)
Rejected: 5 (11%)
Awaiting Validation: 5 (11%)
Accuracy Rate: 78%

WORKERS WITH BEST REPORTS
1. Ahmad Rizki - 90% approved
2. Budi Santoso - 85% approved
3. Citra Dewi - 82% approved

WORKERS WITH HIGH REJECTION RATE
1. Doni Hartono - 30% rejected
2. Eka Putri - 25% rejected

This helps you see patterns & report quality per worker.

Offline Validation Mode​

Validating While Offline​

If offline while validating:

  1. Report data will cache locally
  2. You can view photos & description
  3. Approval/reject actions can't process offline
  4. When online again, do validation

Troubleshooting Validation​

"Report Photos Not Showing"​

Causes:

  • Weak internet while loading photo
  • Photo file corrupted

Solutions:

  1. Tap "[VIEW LARGER PHOTO]" to reload
  2. Wait a few seconds to load
  3. If still fails, can reject and ask worker to re-upload

"Already Approved Report, Want to Cancel"​

Solution:

  • Usually can't cancel approval in system
  • Contact admin if need to reverse
  • Try to avoid mistakes by double-checking before approve

"Too Many Pending Reports, How to Manage?"​

Tips:

  1. Filter Urgent — Validate urgent tasks first
  2. Batch Validate — Set regular validation time (ex: 4 PM daily)
  3. Delegate — If there's admin, delegate some validation
  4. Communicate — Ask workers to focus on quality, not quantity

Tips for Effective Validation​

tip

1. Don't Rush

  • Take time to validate properly
  • Pay attention to photo & description details
  • Don't approve just because there's many

2. Consistent Standards

  • Apply same standards to all workers
  • Don't discriminate when validating
  • Document rejection reasons

3. Constructive Feedback

  • Write what's good & what needs improvement
  • Guide toward better quality
  • Appreciate their effort

4. Regular Schedule

  • Validate reports daily at fixed time
  • Don't let them pile up for days
  • Workers need to know if approved

5. Communication

  • If one worker has bad reports repeatedly, contact them
  • Do coaching/mentoring if needed
  • Appreciate improvement

Need validation help? See FAQ & Help or contact your rayon head.