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Creating and Assigning Tasks to Your Team

Complete guide for Korlap to create and assign tasks to satgas/linmas.

What is Task Creation?​

As Korlap, you can create specific tasks for satgas/linmas with:

  • Detailed Description — What work needs to be done
  • Priority — How urgent
  • Deadline — When it must be completed
  • Location — Which area
  • Assignee — Who will do it

Creating a New Task​

Method 1: From Menu​

  1. Open the Menu tab (☰)
  2. Tap "Manage Tasks" or "Create Task"

Method 2: From Task Page​

  1. Open Menu → Tasks
  2. Look for "+ CREATE TASK" or "New Task" button
  3. Tap to open form

Task Creation Form​

SEKAR web tasks management

The web dashboard task management interface.

Step 1: Fill in Basic Information​

┌──────────────────────────────────┐
│     NEW TASK FORM               │
├──────────────────────────────────┤
│ TASK TITLE *                    │
│ [Clean Front Gate Area...]      │
│                                 │
│ DETAILED DESCRIPTION *          │
│ [Describe the work that needs   │
│  to be done, steps, tools       │
│  required, etc.]                │
│                                 │
│ PRIORITY *                      │
│ ○ Normal   ○ Important   ○ Urgent│
│                                 │
│ DEADLINE *                      │
│ [Select Date & Time: 24/06/26   │
│  14:00 ▼]                       │
│                                 │
│ [CONTINUE TO ASSIGNEE]          │
└──────────────────────────────────┘

A. Task Title​

Type a short, clear, specific title:

Good Title Examples:

  • "Clean Front Gate Area of Trash & Dust"
  • "Replace Dead Plants in Playground Area"
  • "Repair Broken Chairs in Recreation Area"

Don't:

  • Make it too short: "Work" or "Clean"
  • Too vague: "Daily Activity"
  • Unclear: "Whatever"

B. Detailed Description​

Write what needs to be done in detail:

Good Description Example:

Clean the front gate area of plastic trash, 
dry leaves, and dust. Use a soft broom for 
the garden and a dustpan for trash. Collect 
trash in the provided black basket. After 
completion, the area should be clean and 
neat for good visitor impressions.

Include:

  • What needs to be done
  • Method/approach to use
  • Tools/equipment needed
  • Criteria for completion (how area should look after)

C. Choose Priority​

There are 3 priority levels:

PriorityIconMeaningWhen to Use
Urgent🔴Very important, must complete todayDamage, emergency, guest complaint
Important🟡Important, should complete today/tomorrowRoutine maintenance, special activities
Normal🟢Routine, can do per scheduleRegular daily work

D. Set Deadline​

Choose when the task must be completed:

  1. Tap the "Deadline" field
  2. Select date (calendar)
  3. Select time (completion time)
  4. Example: "24 June 2026, 14:00" = must finish by 2 PM
warning

Realistic Deadlines: Don't set impossible deadlines. Consider task complexity and worker workload.

Step 2: Choose Work Area​

SEKAR web schedule management

The schedule and area assignment view.

┌──────────────────────────────────┐
│  CHOOSE WORK AREA               │
├──────────────────────────────────┤
│ AREA *                          │
│ [Select Area ▼]                 │
│ ○ Taman Bungkul                │
│ ○ Parking Area                 │
│ ○ Playground Area              │
│ ○ Other                        │
│                                 │
│ [CONTINUE TO ASSIGNEE]          │
└──────────────────────────────────┘

Select the area where the work will be done.

Step 3: Determine Assignee (Who Does It)​

┌──────────────────────────────────┐
│  DETERMINE ASSIGNEE (WORKER)    │
├──────────────────────────────────┤
│ ASSIGN TO (Select Worker) *    │
│ ☐ Ahmad Rizki (Satgas)         │
│ ☐ Budi Santoso (Satgas)        │
│ ☑ Citra Dewi (Satgas)          │
│ ☐ Doni Hartono (Linmas)        │
│                                 │
│ SELECTED COUNT: 1               │
│                                 │
│ [CREATE TASK]  [CANCEL]         │
└──────────────────────────────────┘

How to Select Workers​

  1. View List — All satgas/linmas in your rayon are shown
  2. Check — Tap worker name to check
  3. Multi-Select — You can assign to 1 or more workers

Tips for Worker Selection​

  • Consider Skill — Pick worker suitable for task type
  • Check Workload — Don't overload one person with many tasks
  • Area Assignment — Better to assign to worker already working in that area
  • Team Coordination — For big work, can assign to 2-3 people

Step 4: Create Task​

  1. Verify all information is correct

  2. Tap "[CREATE TASK]"

  3. System will process

  4. You'll see confirmation:

    ✓ Task Created Successfully!
    Task sent to:
    - Ahmad Rizki
    - Budi Santoso

  5. Workers will receive push notification about new task

Editing Tasks​

Edit Task Before Acceptance​

If task hasn't been accepted by worker, you can still edit:

  1. Open your tasks list
  2. Tap task to edit
  3. Tap "Edit" button
  4. Change needed information
  5. Tap "Save"

Edit Task After Acceptance​

After worker accepts task:

  • Can't edit description (to avoid confusing worker)
  • Can extend deadline — tap "Extend Deadline" and choose new date
  • Can add notes — tap "Add Note" for further communication

Tracking Task Status​

Your Tasks List​

  1. Open Menu → Tasks
  2. View list of tasks you created

Task Status​

MY TASKS

🟡 [IMPORTANT] Clean Front Gate Area
   Assigned: Ahmad Rizki
   Status: ⏳ Not Accepted
   Deadline: Today, 14:00

🔴 [URGENT] Repair Broken Light
   Assigned: Budi Santoso
   Status: 🔨 In Progress
   Deadline: Today, 16:00

🟢 [NORMAL] Replace Dead Plants
   Assigned: Citra Dewi
   Status: ✓ Complete
   Deadline: Tomorrow, 10:00
   Completed: Today, 09:30

Filter & Sorting​

  • Filter Status — Pending, Accepted, In Progress, Complete, Rejected
  • Filter Assignee — View tasks assigned to specific person
  • Sort Deadline — Most urgent tasks on top

Validation & Follow-up​

Monitor Task Progress​

While task is being worked:

  1. Check Status Regularly — View tasks list, check if status moves from "Pending" to "In Progress"
  2. View Report — Worker will submit activity report related to task
  3. Review Report — Validate report to see if work matches

If Task is Rejected​

If worker rejects task:

  1. Check rejection reason in app
  2. Communicate with worker — Ask why it was rejected
  3. Reassign — If needed, assign to different worker
  4. Evaluate — See if there's a problem with the work or assignment

If Task is Late (Past Deadline)​

If deadline has passed:

  1. Contact Worker — Check work progress
  2. Extend Deadline — If more time needed, extend it
  3. Escalate — If no progress, report to rayon head

Bulk Assign & Batch Tasks​

Assign Task to Multiple Workers (At Once)​

For work needing multiple locations with multiple workers:

  1. Create First Task — With work details
  2. Assign to Worker 1 — Select area 1
  3. Create Task Again — Same details, different area
  4. Assign to Worker 2 — Select area 2

Or, if app supports:

  • Assign one task to 3+ workers at once
  • They will coordinate who covers which area
note

Clear communication is critical for bulk assignment so no tasks are missed.

Offline Mode​

Create Task While Offline​

If offline when creating task:

  1. Fill form as normal
  2. Tap "Create Task"
  3. Task will save as local draft
  4. When connection returns, system auto-sends to workers

Troubleshooting​

"Assign Button Disabled (Can't Click)"​

Causes:

  • Haven't selected area
  • No satgas available

Solutions:

  • Make sure area is selected
  • Check if there are active satgas in your rayon

"Worker Didn't Receive Task Notification"​

Causes:

  • Worker offline
  • Notifications disabled in settings

Solutions:

  • Ask worker to open app for sync
  • Check notification settings on worker's device
  • Contact worker via SMS/chat

"Task Not Appearing in Worker's List"​

Causes:

  • Error during creation
  • Connection dropped while sending

Solutions:

  1. Refresh page
  2. Restart app
  3. Try creating task again if still fails
  4. Contact admin if persistent

Tips for Effective Task Creation​

tip

1. Clear Description

  • Write detailed what needs to be done
  • Include tools/equipment needed
  • Explain completion criteria

2. Realistic Deadlines

  • Consider complexity & workload
  • Don't be too tight
  • Communicate if rush

3. Right Assignment

  • Choose worker with suitable skills
  • Consider their workload
  • Don't overload one person

4. Regular Follow-up

  • Check task status at least daily
  • Contact if issues arise
  • Validate reports carefully

5. Documentation

  • Ask worker to create report for each task
  • View photos for work verification
  • Keep for performance evaluation

Need help creating tasks? See FAQ & Help or contact your rayon head.