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Request and Report Overtime (Overtime)

Shifts illustration

Complete guide to requesting overtime and reporting your overtime work.

What is Overtime?​

Overtime is extra work outside normal hours. Every overtime must:

  • Be approved first by supervisor/Korlap
  • Be documented with work report
  • Be paid/compensated per policy

Request Overtime​

When Can You Request Overtime?​

You can request overtime if:

  • ✓ Urgent work not finished during normal shift
  • ✓ Special project needed outside hours
  • ✓ Special event or activity at work area
warning

Cannot just overtime anytime! Overtime must have clear reason and supervisor approval.

Steps to Request Overtime​

1. Open Overtime Page​

Method 1 - From Menu:

  • Tap Menu tab (☰)
  • Tap "Overtime"

Method 2 - From Home:

  • Tap Home tab
  • Tap "REQUEST OVERTIME" button (if available)

2. Overtime Request Form​

Overtime request form

The overtime request submission screen.

You'll see a form:

┌──────────────────────────────────┐
│   REQUEST OVERTIME FORM         │
├──────────────────────────────────┤
│ Date *                          │
│ [Select Date: June 24, 2026 ▼]  │
│                                 │
│ Overtime Start Time *           │
│ [17:00 ▼] (After normal shift)  │
│                                 │
│ Overtime End Time *             │
│ [20:00 ▼]                       │
│                                 │
│ Duration: 3 hours               │
│                                 │
│ Reason for Overtime *           │
│ [Describe reason for overtime...]│
│                                 │
│ [REQUEST]  [CANCEL]            │
└──────────────────────────────────┘

3. Fill Date & Overtime Time​

Select Date:

  • Tap "Date" field
  • Pick overtime date (which day)

Fill Start & End Times:

  • Start Time — When overtime starts (ex: 17:00)
  • End Time — When overtime ends (ex: 20:00)
  • System auto-calculates duration (3 hours in example)
note

Start time usually after normal shift ends (ex: 14:00 or 17:00 depending on shift).

4. Fill Overtime Reason​

Type your reason clearly:

Example Good Reasons:

  • "Complete playground area cleaning not finished afternoon shift. Area needs cleaning before weekend for visitor safety."
  • "Help fix broken light in park area to maintain evening visitor comfort."
  • "Special event setup for community activity tomorrow morning. Need preparation tonight."

5. Send Overtime Request​

  1. Check all fields filled
  2. Tap "REQUEST" button
  3. System sends to supervisor
  4. You'll see message: 
    ✓ Overtime Request Sent
    Waiting for supervisor approval

Overtime Request Status​

After requesting:

StatusMeaningAction
⏳ PendingWaiting for supervisor approvalWait for answer
✅ ApprovedSupervisor approved overtimeDo overtime as planned
❌ RejectedSupervisor not approvedContact supervisor for reason

Do Overtime​

Before Starting Overtime​

  1. Make Sure Approved — Check status is "Approved"
  2. Prepare — Get needed equipment/tools
  3. Communicate — Know which supervisor on-duty

During Overtime​

Overtime done outside normal shift hours, but:

  • ✓ Must keep GPS recording (location tracking active)
  • ✓ Must make work report for documentation
  • ✓ Don't need clock in/out (not in normal shift hours)

Report Overtime​

Create Overtime Report​

After overtime finished, make work report:

1. Open Activity Report​

  1. Tap Menu → Activities
  2. Tap "+ REPORT ACTIVITY" or "Create New Report"

2. Fill Report Form​

Activity Type: [Select appropriate]
Description: "Overtime - [Describe overtime work]"
Location: [Area where overtime was done]
Time: [Overtime time (ex: 17:00 - 20:00)]
Photo: [Take photo of overtime work results]

In report form, there's "Related Overtime" field:

  1. Tap "Related Overtime" field
  2. Select overtime matching this report
  3. Overtime links to report

4. Take Photo & Submit​

  1. Take photo of overtime work results
  2. Tap "SUBMIT"
  3. Report sent to supervisor

Example Overtime Report​

Activity Type: Repair
Description: Overtime - Completed fixing light 
in playground area. Cleaned up work area and 
made sure area safe for visitors.
Location: Taman Bungkul
Time: 17:00 - 20:00
Photo: [Photo of area before & after repair]
Related Overtime: June 24, 2026 Overtime (17:00-20:00)

Your Overtime List​

View Overtime History​

  1. Tap Menu → Overtime
  2. You'll see your overtime list

Information in Overtime List​

Each overtime shows:

┌──────────────────────────────────┐
│ APPROVED OVERTIME               │
│ Date: June 24, 2026             │
│ Time: 17:00 - 20:00 (3 hours)   │
│ Status: ✅ Approved              │
│ Report: ✓ Already reported      │
│                                 │
│ PENDING OVERTIME                │
│ Date: June 25, 2026             │
│ Time: 17:00 - 19:00 (2 hours)   │
│ Status: ⏳ Waiting for Approval  │
│ Report: — Not reported yet      │
└──────────────────────────────────┘

Filter Overtime​

You can filter by:

  • Status — Pending, Approved, Rejected
  • Date — This week, This month, All

Offline Mode Overtime​

Request Overtime While Offline​

If offline when requesting:

  1. Fill overtime form normally
  2. Tap "REQUEST"
  3. Form saves as draft locally
  4. When connected, system auto-submits

Report Overtime While Offline​

You can make overtime report offline too:

  1. Take photo (saves locally)
  2. Fill activity report
  3. Link to overtime
  4. Tap "SUBMIT" when online
warning

Make sure overtime data syncs before overtime ends, so supervisor can validate on time.

Overtime Troubleshooting​

"Overtime Request Rejected, Why?"​

Possible Reasons:

  • Supervisor schedule doesn't allow approval
  • Different overtime policy that day
  • Supervisor not available then

Solution:

  1. Check feedback/reason from supervisor in app
  2. Contact supervisor directly to discuss
  3. Request overtime at different time

"Overtime Status Still 'Pending' After Long Time"​

Possible:

  • Supervisor hasn't checked request
  • Technical issue

Solution:

  • Chat/contact supervisor to check
  • If urgent, communicate directly

"Already Did Overtime But Forgot to Report"​

Must Report Soon:

  1. Make activity report (even if not 24 hours yet)
  2. Describe overtime work done
  3. Link to matching overtime
  4. Take photo if possible (or report area condition)

"Overtime Report Rejected"​

What to Do:

  1. Check supervisor feedback about rejection reason
  2. Make new report with improvements (better photos, clearer description)
  3. Link to same overtime
  4. Resubmit

Overtime Tips​

tip

1. Request Before Overtime

  • Don't overtime first then request
  • Request first to get approval

2. Clear Reason

  • Explain overtime reason with detail
  • Supervisor needs to know why

3. Good Documentation

  • Make detailed report
  • Take photos showing overtime work

4. Don't Overdo

  • Overtime shouldn't hurt your health
  • Rest enough for next shift

5. Communicate

  • Tell supervisor if overtime can't finish as planned
  • Document what you already did

Need overtime help? See FAQ & Help or contact your supervisor.